Project Teams in PRINCE2 Since PRINCE2 is more of a project organizational system than a general project management knowledge base like the PMBOK Guide, the project organizational structure is very well defined. It provides the Business Case, Cost & Timescale information and needs to be approved by the Project Board. Microsoft and MS Project are the registered trademarks of the Microsoft Corporation. Therefore, this manual includes a simple example and shows how you can use the indented list to help you get started. For instance, if during a stage, the Project Manager is forecast to go out of tolerance on cost by 15% (or does so), and then they must warn the Project Board about this deviation (also called âExceptionâ). Quality Check: Plan & Actual dates for Quality Check. Stages are still set based on the management needs of the project, rather than turning into iterations. The Swirl logo™ is a trade mark of AXELOS Limited. This is the Initiation Stage Plan; the Project Manager creates it. Plans are the backbone of the management information system of any project and a project's plans must always be kept in step with the Business Case. This is one of the main reasons why I talked of the business case being a prime driver for tolerance. It may well be that some of the work done on the project is being done in a confidential environment and therefore the project manager may not find out exactly how the work is being done. Know that there are seven steps to the PRINCE2 approach to plans: design the plan, define and analyze the products, identify activities and dependencies, prepare estimates, prepare the schedule, document the plan, and analyze the risks This will make it easier to understand when the plans are created and their value to the project. Optional Team Plans are created by the PRINCE2 Managing Product Delivery process. The project plan is created by the PRINCE2 Initiating a Project process, the Initiation Stage Plan is created within the Starting Up a Project process, and each successive Stage Plan Is created by the Managing a Stage Boundary process. The Plan theme provides the framework for the development of the projects plans. It picks up from where the current plan stopped until the work is done. PortuguÃªs There are three possible levels of plans within PRINCE2, the Project Plan, Stage Plans, and optional Team Plans. Clearly showing what the project involves; this avoids setting the wrong expectations. Team Plans are produced by the Team Manager to plan the execution of one or more Work Packages. Plans require the approval and commitment of the appropriate level of management. For the Foundation Exam, you just need to be aware how Product-Based Planning works. Approved date: Plan & Actual dates for Approval. Few Project Managers use the Product-Based Planning technique, especially the Product Breakdown Structure technique, which is a pity, as it is very useful. Use Post-Its or a whiteboard, so it will be easier to make changes as you learn. The choice of planning tools is not obligatory but it can save a great deal of time and highlight potential issues, such as overuse of resources and dependencies issues. Analyze the risks: For each of the above steps, new information on new and existing risks will be uncovered and need to be followed up. There is a \"project plan\", which is the high-level plan we prepare at the beginning of the project, a number of \"stage plans\", which are the detailed plans we prepare for each management stage before its start, and finally \"team plans\", which are optional plans prepared by the project team to manage each of their deliverables, which themselves are derived from the stage plan. PRINCE2 does not provide a format for a Team Plan, and Teams can be from different suppliers who might have their own plan format. It is therefore a good idea to have different levels of plans; PRINCE2 recommends three levels. The Project Board, which is the highest authority level inside the project, delegates some authority to the project manager and expects her/him to escalate important issues. Plans provide a baseline against which progress can be measured. So the Project Manager should facilitate a workshop and invite the necessary persons; this can be done in the same workshop as Product-Based Planning. This is the 5th step of the PRINCE2 approach to plans, there are many different approaches to scheduling and more and more people are using computer-based tools to help. The Project Manager will coordinate most of the work in preparing this document. PRINCE2 does not provide a format for a Team Plan, and Teams can be from different suppliers who might have their own plan format. EspaÃ±ol The PRINCE2 approach to Plans has the following 7 steps that are easy to understand. The following are external content provided by or recommended by the author. PRINCE2 is an essential project management method, helping users organise, manage and direct their projects to time and within budget. PRINCE2 Practitioner training is delivered by the trainers having umpteen years of experience working across multi-million dollar tier 1 companies. The Project Board can check the status of the project at the end of each stage to see how well the project is progressing in relation to the original Project Plan. The period of time for which accurate planning is possible is called the planning horizon, it is generally not possible to plan an entire project in detail at the very start. Stage Plans are created by the Project Manager and are produced near the end of the current stage for the next stage. One of the very important factor is to always allow a sufficient time for effective planning. rights reserved. Why is this a benefit? The PRINCE2 approach to planning is product-based. Identify activities and dependencies: Activities to create the products. Handover date: Plan & Actual dates for handover (if this step is necessary). The Project Plan shows the major products, activities and resources required for the project. Perhaps the main reason for this is that Project Managers donât get time to cover this in the training. Project Board. Approximating the effort required for each activity, as we can never really guarantee an exact time for an activity. Team Plans are optional, depending on the projectâs size, complexity and the number of resources involved in creating the products. A plan must contain enough detail and enough information to confirm that the targets are achievable. Improving communications, as it provides a simple overview of what needs to be done, and makes it much easier to get feedback. According to PRINCE2, your schedule can have different formats, but in practice, a common schedule in a predictive project (one that is not adaptive/Agile) is a â¦ PRINCE2 training is available in many languages. Plan Product Description Creating the Stage Plan: Each Stage Plan is produced near the end of the current management stage in the Stage Boundary process. After approval, it is baselined (signed off and stored). Italiano. In general, you need to explain the objectives (6 variables), give reference to Product Descriptions, explain how youâre going to monitor and control in the scope of the plan, what lessons youâve considered when creating the plan, andâ¦ and the schedule! A Stage Plan is required for each management stage. Following the product-based planning technique entails a number of benefits, such as 1. â¢ Establishing clearly the products that must be created on a prâ¦ The Stage Plan is similar to the Project Plan but is a lot more detailed, as the Project Manager will use this plan on a day-to-day basis. And finally, it is easier to gain a clear agreement on what needs to be produced. PTCoE N.V, Barbarastraat 13, 3120 Tremelo, Belgium. Used under license of AXELOS Limited. A project plan answers these questions: Why, What, Who, When and How much. Assist with compilation of Project Plans and Stage Plans. So the Stage Boundary process can be used to create Product Descriptions for new products that will be created in the next stage. The Product Breakdown Structure makes it easy to discuss the scope and requirements with the Senior User. Individual stage plan have much more details at each stage plan it created tools at the end of the preceding stage. Prepare the schedule: Put activities into a schedule and show sequence. The first component in the PRINCE2 software project plan is preparing and justifying the business case, or what the project plans to achieve, and for what purpose. Have an insight into the inputs to and outputs from the 7 processes. Creating the Product Flow Diagram: Shows product flow and interdependencies. Exception Plans are plans that can be used to get the project or stage back on track if the project or stage goes out of tolerance. Team Plans are optional, depending on the projectâs size, complexity and the number of resources involved in creating the products. PRINCE2® Theme: Plans The Plans Theme is to provide a framework to design, develop and maintain the Project Plans (including the Project Plan, Stage Plan, Team Plan and Exception Plan). The original plan can also be known as the first baselined (signed off and dated) Plan. Facilitate complete Product-Based Planning process. Think of your audience and how they might access the data. One good thing to keep in mind is how you will communicate the Project Plan to the PRINCE2 says that a plan should cover not just the activities to create products but can also the activities to manage product creation - including activities for assurance, quality management, risk management, configuration management, communication and â¦ Because it's only at that points that will have enough information to make a detailed stage plan. Project Board Written by Frank Turley (his LinkedIn profile). Some tips to consider for this step â Design the plan: PRINCE2 uses the technique Product-Based planning to identify and analyse the planned products. Manage by Exception is one of the PRINCE2 principles, where each management level delegates some authority to the lower level and the lower level is responsible to escalate issues if they pass a certain tolerance level. The team manager or team is responsible for these activities when preparing the team plan Understand the PRINCE2 approach to plans. Refer to standards whenever possible instead of writing out the specification in detail. Replacement of the Project Plan and weather it may require the approval of corporate or program management. An Exception Plan is created at the same level of detail as the plan it replaces. How to best go about creating the products? Each Stage contains one or more "release", and each "release" contains one or more "iterations". PRINCE2 has developed the Product-Based Planning technique, an iterative planning process that focuses attention on the products that a project must deliver. In PRINCE2, there are three levels of plan: project, stage and team. Use symbols in the diagram (a rectangle for a product, an ellipse for an outside product). I would suggest referring back to this diagram when reading the next few sections. PMI®, PMBOK®, PMP® and PMI-ACP® are registered marks of the Project Management Institute, Inc. This involves a series â¦ Nederlands Budget Information: Cost, time of project, provisions for Risk & Change Budget. All of them use the product based planning technique to create the plan documentation. Donât worry about how well you are doing this. Team Plan / Iteration Plan Team Plans are optional in PRINCE2, but cannot be considered optional in PRINCE2 Agile; while they would be really simplified. ... Plan the next stage, updating the Project Plan as necessary. Iterations are usually called "timeboxes" in PRINCE2 Agile. This Product-Based Planning technique can be used in the. Sometimes people think a plan is a Gantt chart, but it is much more than that. project plan, stage plan, exception plan, team plan; 11. You should consider the following points when creating a Product Breakdown Structure: Product Breakdown Structure example for a book website: A Product Description is normally written for each of the identified products in the Product Breakdown Structure if required. The Product Checklist may most likely be a spreadsheet that will contain the following information: I know some Project Managers who use the Product Checklist. Team Plans are actually optional and PRINCE2 does not prescribe the format or composition of a team plan. If approved the Exception Plan replaces the Project Plan or the relevant Stage Plan. Team Plans are created by the Team Managers and they are optional. The term planning is used to describe the actions used to create the plans and associated documents. Product Draft: Plan & Actual dates for draft version of the product. A Project Product is broken down into the major products which in turn are broken down into further products to give a hierarchical overview. This is a description of the main product that the project will produce (for example, the âApartment Blockâ). Involving users in supplying product requirements and thus increasing their support. Remember, the Project Plan is a very high-level plan, as it is for the whole project. The Project Board will most likely ask for an update plan to complete the current stage, and this plan (Exception Plan) will replace the current Stage Plan. The Exception Plan picks up from where * the current plan left off and goes to the end of the plan. Project Product Description (Only created in SU process). Here are some things to consider when creating the Product Descriptions. Planning is the act or the process of making and maintaining the plan. In case of using Scrum, the Sprint Backlog is the Team Plan. Tolerances: Overview of tolerances for the 6 project variables. You will find an example of a product checklist later in this Theme. A team manager produces a team plan to cover the work which need to execute one or more work packages. Assure the Project Board on the implementation of the QMS. A Stage Plan is required for each stage in the project. Plans theme explains the types and characteristics of plans in a PRINCE2 project. The Project Manager should do as little estimating as possible as, itâs better to ask someone who has more experience. A good planning/tracking/reporting tool is the product checklist. One of the first things in planning is to try and get an idea of scope. Create Product Breakdown Structure (PBS). Comparision of PRINCE2 Foundation eLearning Courses. rights reserved. The project board (project sponsors) controls the project. The Project Plan is updated in each Stage Boundary process, and it shows when and which products have been created in the last stage. PRINCE2 recommends three levels of plans. PRINCE2 (PRojects IN Controlled Environments) is a structured project management method and practitioner certification programme. Planning is the act all process of making a plan. Project management needs effective planning in order to exercise control. Describe PRINCE2âs minimum requirements for applying the plans theme 12. Estimating is about deciding how much time and how many resources are required to carry out a piece of work to an acceptable standard. People who represent the Users should be involved in defining the Quality Criteria for the products and other Quality information. However, the board still needs some assurance that everything is going OK in the management level. Product Description: Plan Date when this will be ready and Actual Date. AllÂ rightsÂ reserved.PMI, PMP, and PMBOK are registered marks of The Project Management Institute, Inc.DSDM is a Registered Trade Mark of Agile Business Consortium Limited. It provides a statement of how and when a projectâs time, cost, scope and quality targets are to be achieved. I think this heading should be âChoose Plan Design,â as that is mostly what Project Managers do in the real world. Monitoring and Control: Describe how the Plan will be monitored and controlled. Write Product Descriptions (share responsibility with Team Manager). It is a good idea to involve a group of people (workshop) who represent the different interests of the project, such as User, Supplier, and people having specific knowledge. Perhaps you have heard the term âWork Breakdown Structure.â. Writing the Product Description: Done for required products. Document the plan: Add narrative to explain plan using assumptions, lessons used, prerequisites, plan introduction, monitoring, control, budgets, and tolerances. The four steps in Product-Based Planning are: Product-Based Planning is an iterative process and has a number of benefits: The very first step in Product-Based Planning is to write the Project Product Description. pt Remember that Quality information forms a good part of these descriptions. It is a document that describes how, when and by whom a specific target or set of targets is to be achieved. This is called the planning horizon, i.e., as far ahead as you can see. Share responsibility for writing Product Descriptions and PFD. PRINCE2 Foundation certification is a prerequisite to taking the exam. Update Project Plan (during the SB process) to show actuals to date./. If the project is part of a program, then the Programme will most likely have a common approach to planning, which could then be adopted by the project. Very often people see chart such as a Gantt charts and they'll say there's my plan but of course it may show time scales, it may show the sequence of events but it certainly wouldn't give an adequate definition of what it is that you're producing. Team Plans are produced by the Team Manager to plan the execution of one or more Work Packages. Sometimes the planning stage can be rushed, as there is pressure to get started on creating the products that the customer wants to use. Team Plans are actually optional and PRINCE2 does not prescribe the format or composition of a team plan. Prepare estimates: Estimate time and resources. Stage Plans are similar in content to the Project Plan. PRINCE2 Methodology PRINCE2 - A Structured Project Management Methodology. A Plan is the backbone of the management information system required for any project. PRINCE2® 2017 Foundation: confirms the holder has sufficient knowledge and understanding of the PRINCE2 method to be able to work in a project management team working with this method. How to Prepare the schedule in PRINCE2 Foundation, Configuration Management in PRINCE2 Foundation, Introduction on starting up a project process, Activities of the starting up a Project Process, Purpose of the Directing a Project process, Activities that comprise Directing a Project Process in PRINCE2, Introduction on Controlling a Stage Process in PRINCE2, Introduction on Managing Product Delivery process, Introduction on Managing a Stage Boundary Process, Activities of managing a stage boundary process, Introduction on Closing a project process in PRINCE2, PRINCE2 tailoring PRINCE2 to the project environment. The actor planning helps the project management team to think ahead and to mentally "run through" the project and i believe this is one aspect to plan which is often undervalued adding to think through the sequence of events and gonna happen that sometimes help you but only to make sure that you're going through things in the right sequence that to identify the source of problems that you may come up against a long way. ... Give work out to teams and monitor each teamâs progress. Now to say the important thing here is the level of detail that must be and not detail for the project manager to manage that stage. Used under license of AXELOS Limited. All PRINCE2 projects must have a project board. es Team Plans are created by the Managing Product Delivery process. The Project Product Description should be as detailed and complete as possible, and it can have the following format. Create Project and Stage Plans plus Exception Plans if necessary. Plan is not just a chart showing time scales. PRINCE2 Download Centre We have process models, information about PRINCE2® 6th Edition, training tips, quizzes and exam resources to help you get certified. The Team Manager accepts the Work Package from the Project Manager and creates the Team Plan to manage the development of the products. Provide resources to assist with Product-Based Planning & Planning. Identify external products that will be used and use Circle or Ellipse to show this. It identifies the major control points including management stages and milestones. It may also show the resources that people need. Clearly identifying and documenting the planâs products and interdependencies. Planning is the process of creating and maintaining the plan and associated documents. for all products. Here are some points to consider when creating a Product Flow diagram: A good example of a Product Flow Diagram is the assembly diagram that you get when you buy furniture at IKEA. Here is a simple overview of the planning steps in a typical project. Directing a project. Design the Plan: Should be called âChoose style and format of planâ. PRINCE2® is a registered trade mark of AXELOS Limited. Lessons incorporated: Lessons from similar or previous projects. Documenting the Plan is the 6th step in the PRINCE2 Approach to Plans. The Project Plan is a high-level plan and is mainly used by the Project Board. You might think the target is just to create the Project Product, but there will also be targets for time, cost, quality, scope, risk, benefits and, of course, products. Then Work Packageswould be the basis for creating the release plans and iteration plans (Team Plans), while their high-level aspects have been defined in the Project Plan and Stage Plans froâ¦ PRINCE2 certification is broader and generally a higher level, with a well-laid out and standardized approach that spells out the roles and responsibilities of everyone on the project team and divides a master plan into smaller project plans, stage plans and team plans to help execute the project with fewer questions.